Pools work plan - schedule

Project setup and kick-off
Project workshops and meetings
Project clustering and cooperation with other projects
Development of Source pools containing digital recordings to be used for eLearning content
Course Book revision and authoring
Production of DVD video on eLearning content development
Development of Methodology Course module
Development of eLearning materials development course modules
Valorisation and dissemination plan
Evaluation and quality control
Gantt chart for Lithuanian partner
Gantt chart for Romanian partner

WP1 Project setup and kick-off:

The work package is divided into five sub packages
Main aims: Initiate the project; describe and sets up administrative procedures, and set up the project infrastructure, i.e. project website (to become a portal for the clustering projects), communication platform (WebBoard), and e-mail list server.
Also contains work tasks for participants to complete before the first workshop; questionnaires to use for content development (e.g. “rules” for dating, typical night in town, how career was chosen etc.) and ideas for possible scenarios to be recorded (e.g. apprentice jokes, job interviews etc.)
Starts on October 1st 2005 and finishes last item on October 12th 2005
Comprises 70 work days: Management 20, teachers 42, technical 4, administrative 4

Work package	Output / milestone	Start End Status
WP 1.1 Project web	Website established with main structure, sample content, texts and video, registration page for e-mail lists, and discussion areas	October 3rd 2005 October 25th 2005 Completed
WP 1.2 Project infrastructure	Electronic communication platform ready for use by project partners during the project	October 3rd 2005 October 12th 2005 Completed
WP 1.3 Administrative procedures	Sets of administrative procedures to be used by all partners during the project	October 3rd 2005 October 15th 2005 Completed
WP 1.4 Work tasks for first workshop	Work tasks for the first workshop participants, e.g. questionnaires and scenarios. The tasks will be sent to the participants to be completed before the workshop. This pre-workshop activity ensures that all partners have realized the aims and contents of the workshop and also increases the efficiency of the first workshop	October 3rd 2005 October 7th 2005 Completed
WP 1.5 Pre-Workshop activities	Questionnaires and scenario ideas presented at the first workshop	October 7th 2005 October 12th 2005 Completed

Project workshops and meetings:

The work package is divided into eight sub packages
Main aims: Cater for project coordination and planning, administration, production outputs, partnership cooperation, quality control, and ongoing evaluation
Starts on October 1st 2005 and finishes last item on September14th 2007
Comprises 357 work days: Management 15 teachers 334, technical 4, administrative 4

Work package	Output / milestone	Start End Status
WP 2.11 First workshop	Kick-off meeting and workshop in Brussels, Belgium Minutes from 1st meeting showing partners’ tasks, schedule, responsibilities for content, quality control, and dissemination. IPR agreement Administrative procedures	October 12th 2005 October 15th 2005 Completed
WP 2.12	Decision on content framework Questionnaires and scenarios to be used for content development	October 12th 2005 October 15th 2005 Completed
WP 2.13	A sample curriculum for the teacher courses on eLearning methodology and development	October 12th 2005 October 15th 2005 Completed
WP 2.14	First list of content for the teacher courses on eLearning methodology and development. A preliminary list of possible clustering projects	October 12th 2005 October 15th 2005 Completed
WP 2.21 Second workshop	2nd project workshop (In Pitesti, Romania) Minutes from 2nd meeting with quality checklist Evaluation forms to be used for external evaluation. Comments on developed materials since project start Updated materials for the course curricula and courses content Updated list with schedule and responsibilities until next workshop Texts for brochures, handouts, newsletters, and news releases Travel reports from all partners	May 17th 2006 May 20th 2006 Completed
WP 2.31 Third workshop	3rd project workshop (In Madrid, Spain) Minutes from 3rd meeting with quality checklist Comments on developed materials since project start Updated list with schedule and responsibilities until next workshop Texts for brochures, handouts, newsletters, and news releases Travel reports from all partners Edited curricula and courses manuals	October 4th 2006 October 7th 2006 Completed
WP 2.41 Fourth workshop	4th project workshop (In Kaunas, Lithuania) Minutes from 4th meeting with quality checklist Comments on developed materials since project start Updated list with schedule and responsibilities until next workshop Texts for brochures, handouts, newsletters, and news releases Travel reports from all partners Schedules and List of pilot courses Finalized courses manuals and curricula	May 9th 2007 May 12th 2007 Completed
WP 2.51 Fifth workshop	5th project workshop Has been scheduled for Alkmaar and includes a conference (Originally planned In Teanga, Scotland) Minutes from 5th meeting with quality checklist Final evaluation of developed materials during the project and the results of the pilot courses Updated list with post project dissemination responsibilities Texts for brochures, handouts, newsletters, and news releases Travel reports from all partners Schedules and List of pilot courses Materials for the Final Report	September 10th 2007 September 14th 2007 Completed

Project clustering and cooperation with other projects

The work package is divided into three sub packages.
Main aims: Locate and contact like projects to offer cooperation on dissemination, and sharing results
Starts on October 16th 2005 and finishes last item September 2007 (is in reality continued after the project period)
Comprises 298 work days: Management 8, researchers 40, teachers 244, technical 2, administrative 4

Work package	Output / milestone	Start End Status
WP 3.1	Researching language project results List and descriptions of language projects targeting ICT in language learning and based on these: Lists of materials that may be linked to, referred to, or used in the Pools project. Possible clustering with like projects regarding dissemination and results Possible inclusion in the project portal	October 16th 2005 May 4th 2006 Completed
WP 3.2	Ongoing Sharing / Clustering / Cooperation with other Language Projects Insertion of and / or Links to materials from other projects with comments and notes on origin, IPR etc. Possible agreements with like projects regarding dissemination and results (including IPR)	October 16th 2005 September 30th 2007 Completed
WP 3.3	Brussels coordinators meeting with Commission Presentation of the Pools project and invitation to share results and dissemination events etc. Two days meetings approximately mid September 2006 and mid September 2007	September 2006 September 2007 Completed

Development of Source pools containing digital recordings to be used for eLearning content

The work package is divided into eleven sub packages.
Main aims: Develop pools of categorized language material sources to be used for eLearning authoring. The materials will be in all the project languages
Starts on October 17th 2005 and finishes last item on November 28th 2006
Comprises 652 work days: Management 8, researchers 54, teachers 478, technical 88, administrative 24

Work package	Output / milestone	Start End Status
WP 4.1	Preparing content production Teams have received needed competences on preparation of video and sound recording, storyboards, shooting lists, basic editing skills, use of software for subtitling and time coding DVD source materials	October 17th 2005 February 28th 2006 Completed
WP 4.2	Ongoing adjustments of digital Pools content Adjusting the framework decided on during the first workshop	October 17th 2005 February 28th 2006 Completed
WP 4.3	Onsite recordings of digital materials for the Danish content pool. Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	October 17th 2005 December 30th 2005 Completed
WP 4.4	Onsite recordings of digital materials for the Dutch content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	January 2nd 2006 February 28th 2006 Completed
WP 4.5	Onsite recordings of digital materials for the Romanian content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	February 27th 2006 April 28th 2006 Completed
WP 4.6	Onsite recordings of digital materials for the Basque content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	April 3rd 2006 May 30th 2006 Completed
WP 4.7	Onsite recordings of digital materials for the Spanish content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	April 3rd 2006 May 30th 2006 Completed
WP 4.8	Onsite recordings of digital materials for the English content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings	May 30th 2006 September 29th 2006 Completed
WP 4.9	Onsite recordings of digital materials for the Gaelic (Scottish) content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	May 30th 2006 September 29th 2006 Completed
WP 4.10	Onsite recordings of digital materials for the Lithuanian content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	August 1st 2006 October 29th 2006 Completed
WP 4.11	Onsite recordings of digital materials for the German content pool Digital recordings in web streaming format based on interviews and the scenario framework. Transcription of recordings Translations of transcriptions into English	October 2nd 2006 November 28th 2006 Completed

Course Book revision and authoring

The work package is divided into two sub packages.
Main aims: Based on results from the BP-BLTM project to update and compile a course book on computer assisted language learning. The course book will be produced in English, German, Lithuanian, Romanian, and Spanish.
Starts on October 12th 2005 and finishes last item on March31st 2007
Comprises 70 work days: Management 4, teachers 58, technical 4, administrative 4

Work package	Output / milestone	Start End Status
WP 5.1	Course Book revision and authoring Course Book in English	October 2nd 2006 January 1st 2007 Completed
WP 5.2	Course book adaptation and translation Course Book in German, Lithuanian, Romanian, and Spanish	January 2nd 2007 March 31st 2007 Completed

Production of DVD video on eLearning content development.

The work package is divided into four sub packages.
Main aims: Produce a DVD video with subtitles in all project languages that step by step shows how to develop eLearning content. The video will be suitable for online courses and DIY tuition.
Starts on January 2nd 2006 and finishes last item on April 30th 2007
Comprises 148 work days: Management 4, teachers 130, technical 4, administrative 10

Work package	Output / milestone	Start End Status
WP 6.1	Planning DVD video on eLearning production Script for recordings with outline of shooting lists	January 2nd 2006 March 31st 2006 Completed
WP 6.2	Producing prototype DVD video on eLearning production - DVD video with commented recordings showing step by step eLearning production	March 31st 2006 August 31st 2006 Completed
WP 6.3	Subtitles for DVD video on eLearning production Video subtitles in all 10 project languages	August 31st 2006 December 15th 2006 Completed
WP 6.4	DVD video on step by step eLearning production Final DVD video with commented recordings in English and subtitles in all ten project language	January 1st 2007 April 30th 2007 Completed

Development of Methodology Course module

The work package is divided into six sub packages.
Main aims: Develop and test a competence based flexible teacher course on eLearning methodology with an emphasis on vocational language use of lesser taught and minority languages.
Starts on October 12th 2005 and finishes last item on September 14th 2007
Comprises 606 work days: Management 8, researchers 250, teachers 328, technical 10, administrative 10

Work package	Output / milestone	Start End Status
WP 7.1	Initial planning of the Methodology course module Outline of tasks and first version of a sample module	October 12th 2005 October 25th 2005 Completed
WP 7.2	Research of ICT methodology gaps Descriptives of methodology gaps	October 12th 2005 May17th 2006 Completed
WP 7.3	Analyses of results from other projects List of findings and results from language projects regarding ICT in language learning	October 12th 2005 May17th 2006 Completed
WP 7.4	Compilation of competence based flexible methodology course module Module curriculum with lesson plan	October 15th 2005 May 12th 2007 Completed
WP 7.5	Pilot methodology courses Pilot courses and evaluation of these	May 12th 2007 September 1st 2007 Completed
WP 7.6	Final version of methodology course	September 1st 2007 September 14th 2007 Completed

Development of eLearning materials development course modules

The work package is divided into six sub packages.
Main aims: Develop and test a competence based teacher course on how to produce eLearning software
Starts on October 12th 2005 and finishes last item on September 14th 2007
Comprises 584 work days: Management 12, researchers 260, teachers 288, technical 14, administrative 10

Work package	Output / milestone	Start End Status
WP 8.1	eLearning materials development course module Outline of tasks and first list of course content	October 12th 2005 October 15th 2005 Completed
WP 8.2	Research of eLearning production skills gaps Descriptives of skills gaps and ICT platforms available for eLearning	October 12th 2005 May17th 2006 Completed
WP 8.3	Analyses of results from other projects List of findings and results from language projects regarding development of language learning software	October 12th 2005 May17th 2006 Completed
WP 8.4	Compilation of a competence based flexible eLearning content development course Module curriculum with lesson plan with description of target competences and tools and software to be used	October 15th 2005 May 12th 2007 Completed
WP 8.5	Pilot eLearning content development courses Pilot courses and evaluation of these	May 12th 2007 September 1st 2007 Completed
WP 8.6	Final version of eLearning content development course Final version of eLearning content development course	September 1st 2007 September 14th 2007 Completed

Valorisation and dissemination plan

The work package is divided into sixteen sub packages.
Main aims: To ensure maximum impact of the project with an emphasis on sustainability of results
Starts on October 1st 2005 N.B. Pre-project dissemination has started, e.g. with website seeding at Google.com and Yahoo (searching for language teaching materials results in - www.languages.dk/methods - the project website is presented on first page of results) and finishes last item on October 31st 2007, but will be continued after the project.
Comprises 374 work days: Management 7, teachers 330, technical 17, administrative 20

Work package	Output / milestone	Start End Status
WP 9.1	Dissemination materials Pools logo and Graphics in .ai and .eps format for printing on marketing articles	October 1st 2005 October 14th 2005 Completed
WP 9.2	Web design Website layout applying the Pools logo	October 1st 2005 October 14th 2005 Completed
WP 9.3	pr and marketing article production Pr marketing articles for disseminating the project and website at conferences etc.	October 10th 2005 October 30th 2005 Completed
WP 9.4	Brochure and handouts Brochure framework with logo and graphics for translation / adaptation into all project languages	October 10th 2005 October 30th 2005 Completed
WP 9.5	Website maintenance Continuously updated website	October 2nd 2005 Completed
WP 9.6	Dissemination through clustering projects	October 2nd 2005 ~ Completed
WP 9.7	Dissemination at language teacher institutions Dissemination to target groups in Romania and Lithuania	October 12th 2005 May17th 2006 Completed
WP 9.8	EfVET 14th annual conference 2005 Project ideas and deliveries disseminated through round table sessions and workshop Website disseminated through handouts and brochures	October 26th 2005 October 29th 2005 Completed
WP 9.9	EfVET 15th annual conference 2006 Project ideas and deliveries disseminated through round table sessions and workshop Website disseminated through handouts and brochures	October 2006 Completed
WP 9.10	EfVET 16th annual conference 2007 Post project dissemination: Project deliveries disseminated through round table sessions and workshop Website disseminated through handouts and brochures	October 2007
WP 9.11	EuroCall 2005 Pre-project dissemination: Project ideas disseminated through workshop presentation and / or poster sessions Website disseminated through handouts and brochures	August 24th 2005 August 27th 2005 Completed
WP 9.12	EuroCall 2006 Project ideas and first deliveries disseminated through workshop presentation and / or poster sessions Website disseminated through handouts and brochures	August 2006 August 2006 Completed
WP 9.13	EuroCall 2007 Project ideas and deliveries disseminated through workshop presentation and / or poster sessions Website disseminated through handouts and brochures	August 2007 August 2007 Completed
WP 9.14	EfVET Newsletter Articles in the EfVET Newsletter	October 2005 September 2007 Completed
WP 9.15	Pools Newsletters Quarterly Newsletters based on / taking over the BP-BLTM Newsletters that have been continued after the project period	October 2005 September 2007 Completed
WP 9.16	National contacts to end users and decision makers Exploiting the different national networks for direct dissemination to end users	October 2005 September 2007 Completed

Evaluation and quality control

The work package is divided into five sub packages.
Main aims: Ensure project coherence with original objectives, aims and work plan. Quality control of outputs to ensure impact and sustainability
Starts on May 16th 2006 and finishes last item on September 30th 2007
Comprises 104 work days: Management 8, teachers 79, technical 2, administrative 15

Work package	Output / milestone	Start End Status
WP 10.1	Quality management EFQM checklists on milestones and content quality	May 17th 2006 September 14th 2007 Completed
WP 10.2	Internal evaluation Ongoing Evaluation of work in progress, outputs and achievements	October 1st 2005 September 30th 2007 Completed
WP 10.3	External evaluations Summarized and documented evaluation forms from registered project end users	May 17th 2006 September 14th 2007 Completed
WP 10.4	Pilot course evaluations Summarized and documented evaluation forms from pilot course participants	May 12th 2007 September 14th 2007 Completed
WP 10.5	Website evaluation Website statistics based on external control	October 1st 2005 C: September 30th 2007 Completed

Last edit: 12-11-2008

This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Unique visitors since August 2002
combined pools and BP-BLTM

Statistics since October 2005. Security settings in some browsers prevent registrations, but the data is still of use when fine tuning the website.